RULE · R-01
Touchless invoices Auto-approve · triggered 1,214 times in 30 days
TRIGGER Invoice arrives with a PO and receipt
ACTION Approve and post
APPROVAL METHOD None, rules approve
RULE OWNER You · Controller
CONDITIONS · ALL MUST BE TRUE
Invoice, PO and receipt all three match Confidence 95% or higher Invoice amount up to $25,000 Checked on every incoming invoice · 0 overrides
RULE HISTORY
Apr 2 Created by you May 14 3-way match required Jul 9 Confidence raised from 90% to 95% Aug 20 Limit raised to $25,000, approved by Lena Cho Today Active · 36 approved since 6:00
Last changed Jun 3 by you · approved by Lena Cho, CFO
RULE · R-02
Recurring invoices Auto-approve · triggered 312 times in 30 days
TRIGGER Invoice from a vendor paid 3+ times
ACTION Approve and post
APPROVAL METHOD None, rules approve
RULE OWNER You · Controller
CONDITIONS · ALL MUST BE TRUE
Vendor paid 3 or more times Invoice amount within 2% of the last 3 Bank account unchanged Checked on every invoice from a known vendor · 0 overrides
RULE HISTORY
Jun 4 Created by you as Trusted vendors Sep 2 Band set to 2%, learned from your calls Today Active
Last changed Jun 3 by you · approved by Lena Cho, CFO
RULE · R-03
Early-pay discounts Auto-approve · triggered 41 times in 30 days
TRIGGER Discount terms found on the invoice
ACTION Pay by discount date
APPROVAL METHOD None, rules schedule
RULE OWNER You · Controller
CONDITIONS · ALL MUST BE TRUE
Discount $100 or more Discount date within 5 days Invoice, PO and receipt all three match Checked on every invoice with terms · 0 overrides
RULE HISTORY
Apr 2 Created by you Sep 9 Window widened from 3 to 5 days Today Active · 3 discounts expire this week
Last changed Jun 3 by you · approved by Lena Cho, CFO
RULE · R-04
Edited receipts need you Needs approval · triggered 3 times in 30 days
TRIGGER Goods receipt changed
ACTION Route to you
APPROVAL METHOD Face ID or passkey
RULE OWNER You · Controller
CONDITIONS · ALL MUST BE TRUE
Invoice amount any amount Vendor all vendors Goods receipt, any line changed after posting Checked on every goods receipt change · 0 overrides
RULE HISTORY
Mar 12 Created by you after audit finding AF-2 Jun 3 Face ID required to approve Sep 15 Triggered: Ohio Valley Packaging · rejected Sep 24 Triggered: Ridgeline Fasteners · approved by you Oct 8, 9:31 Triggered: Buckeye Bearings · approved 9:42 Today Active · no invoices pending
Last changed Jun 3 by you · approved by Lena Cho, CFO
RULE · R-05
Large invoices Needs approval · triggered 6 times in 30 days
TRIGGER Invoice total over the limit
ACTION Route to you
APPROVAL METHOD Face ID or passkey
RULE OWNER Lena Cho · CFO
CONDITIONS · ALL MUST BE TRUE
Invoice amount over $25,000 Vendor all vendors Match any Checked on every invoice · 0 overrides
RULE HISTORY
Apr 2 Created by Lena Cho at $10,000 Aug 20 Raised to $25,000, approved by you Oct 8 Triggered: Penn Hydraulics, Allegheny Coatings Today Active · 2 waiting in the queue
Last changed Jun 3 by you · approved by Lena Cho, CFO
RULE · R-06
Price variance Needs approval · triggered 4 times in 30 days
TRIGGER Unit price differs from PO
ACTION Route to you
APPROVAL METHOD Face ID or passkey
RULE OWNER You · Controller
CONDITIONS · ALL MUST BE TRUE
Unit price vs PO more than 1% apart Vendor all vendors Lines any line Checked on every invoice line · 0 overrides
RULE HISTORY
May 14 Created by you Oct 3 Triggered: Keystone Steel Supply, line 6 +2.5% Today Active · 1 waiting in Issues
Last changed Jun 3 by you · approved by Lena Cho, CFO
RULE · R-07
New vendor Needs approval · triggered once in 30 days
TRIGGER Vendor has no paid invoices
ACTION Route to you
APPROVAL METHOD Face ID or passkey
RULE OWNER You · Controller
CONDITIONS · ALL MUST BE TRUE
Vendor no paid invoices yet Bank account verified by callback Invoice amount any amount Checked on every invoice · 0 overrides
RULE HISTORY
Apr 2 Created by you Today Active
Last changed Jun 3 by you · approved by Lena Cho, CFO
RULE · R-08
Duplicate invoices Block · triggered once in 30 days
TRIGGER Invoice matches one already paid
ACTION Block as duplicate
APPROVAL METHOD You decide in Issues
RULE OWNER You · Controller
CONDITIONS · ALL MUST BE TRUE
Purchase order same as a paid invoice Total same amount Goods receipt same receipt Checked on every invoice · 0 overrides
RULE HISTORY
Apr 2 Created by you Oct 7 Triggered: Summit Abrasives SA-2209 · blocked Today SA-2210 waiting in Issues
Last changed Jun 3 by you · approved by Lena Cho, CFO
RULE · R-09
Vendor bank change Block · triggered 0 times in 30 days
TRIGGER Vendor bank details changed
ACTION Payment hold until callback
APPROVAL METHOD Callback, then you
RULE OWNER You · Controller
CONDITIONS · ALL MUST BE TRUE
Bank account changed in 30 days Callback to a number on file Invoice amount any amount Checked on every payment run · 0 overrides
RULE HISTORY
Apr 2 Created by you Jun 3 Callback must use a number on file Today Active · no bank changes in 30 days
Last changed Jun 3 by you · approved by Lena Cho, CFO
