Close Queue Issues3 Audit Value

Invoice queue

Thursday, Oct 8 · Accounts payable

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NEEDS YOU

Price 2.5% above the PO10:12

Keystone Steel Supply · KSS-20481 · $39,597.00

Receipt hasn’t arrived9:58

Great Lakes Freight · GLF-90311 · $2,640.00

Possible duplicate invoiceOct 7

Summit Abrasives · SA-2210 · $3,450.00

Nothing needs you right now.

TODAY

You sent the September close packnow

Lena Cho, Hartwell & Co.

You approved KSS-20481now

You decided GLF-90311now

now

now

You signed off the September close9:43

12 of 12 tasks done · period locked

Goods receipt corrected9:18

Dana Ortiz · PO-7716 line 9: 120 → 124

YESTERDAY

September close: 11 of 12 readyOct 7

One invoice is holding the close

Bank accounts reconciledOct 7

1,284 lines, 0 unmatched

Notification settingsAlso sent to your phone

TODAY · INVOICES IN

48 invoices$612,480.00

Assay auto-approves when

≥ 95% · 3-way match · ≤ $25k · Known vendorEdit rules

36 approved by rules$423,540.00
9 held by rules$143,253.00
3 issues$45,687.00

EARLY-PAY · THIS WEEK

$1,518.343 discounts expire

Today

Sort: pay-by date Export

VENDORAMOUNTPAY BYINVPORCVCONFIDENCEWHY IT WAITS

ISSUES · 3Need your call — open each to decide

Keystone Steel SupplyKSS-20481 · 7 lines$39,597.00Oct 13save $791.94· due Nov 271.2%Price +2.5%

Great Lakes FreightGLF-90311 · 2 lines$2,640.00Oct 1888.4%No receipt yet

Summit AbrasivesSA-2210 · 4 lines$3,450.00Oct 2164.0%Possible duplicate

HELD BY RULES · 9Approve in bulkSelect all eligible (8)

Buckeye BearingsBB-30418 · 15 lines$8,905.20Oct 10in 2 dayssave $178.10· due Oct 2094.1%Below 95%

Penn HydraulicsPH-4471 · 8 lines$27,415.00Oct 15save $548.30· due Nov 498.1%Over $25k

Ohio Valley Industrial GasOVG-7710 · 4 lines$1,312.45Oct 2596.8%New vendor

Tri-State Welding SupplyTSW-6634 · 11 lines$12,770.00Oct 2897.2%New vendor

Allegheny CoatingsACI-5521 · 9 lines$31,880.00Nov 299.4%Over $25k

MFMahoning FastenersMF-1187 · 6 lines$14,220.00Nov 397.9%New vendor

LPLakeshore PackagingLP-6620 · 3 lines$9,846.35Nov 596.1%New vendor

CTCuyahoga Tool & DieCTD-3305 · 12 lines$21,604.00Nov 698.7%New vendor

EIErie Industrial SupplyEIS-7741 · 5 lines$15,300.00Nov 995.6%New vendor

APPROVED · 36By rules and by you, each with a record

36 approved by rules this morning, all 3-way matched at 95% or more. See them in the audit trail

$72,065.003 selected · all 3-way matched, ≥ 95%

esc

TRY ASKING

Reading your records

ANSWER · SEPTEMBER 2026 CLOSE

From 4 records

Held because 4 of 124 bearings hadn’t arrived. Released on Oct 8 after Receiving corrected the receipt and you approved it.

BB-30418 · Buckeye Bearings · $8,905.20 · $287.26 was at risk

WHAT HAPPENED · 6 DAYS

OCT 2Held by AssayReceipt showed 120 of 124 [1]
OCT 8 · 9:18Receipt correctedDana Ortiz set line 9 to 124 [2]
9:31Routed to youRule R-04, edited receipt [3]
9:42ApprovedYou, with Face ID [4]

SOURCES

[1]Goods receipt, version 1line 9: 120 · Sep 30
[2]Goods receipt, version 2line 9: 124 · Dana Ortiz
[3]Approval rule R-04Edited receipts need you
[4]Audit record A-20914Approved by you · Face ID

ANSWER · SEPTEMBER 2026 CLOSE

From 3 records

9 invoices are held by rules right now, $143,253.00 in total. 14 needed your approval this month.

Held means below 95% confidence, over $25k, a new vendor or an edited receipt

SOURCES

[1]Approval rules9 rules, 4 send to you
[2]Invoice queue, today9 held · 3 issues
[3]Audit trail, needed you14 in September

ANSWER · SEPTEMBER 2026 CLOSE

From 3 records

Only Receiving can change a posted receipt, and every change comes to you before it’s paid.

Rule R-04 · Receiving, 3 people · last change Oct 8 by Dana Ortiz

Open last change

SOURCES

[1]Approval rule R-04Edited receipts need you
[2]Team & rolesReceiving, 3 people
[3]Audit record A-20910Dana Ortiz · line 9

That one isn’t in this demo yet.

This demo answers three questions about the September close. The full product answers from every Assay record.

Answers come from your Assay records only. Assay can’t change anything from here.esc close

Try Assay

7 tasks · about 7 minutes

You’re the controller. Assay has already checked this month’s invoices and brings you only the ones that need a person. Each task below is a real moment in your month. Steps tick off as you do them.

0 of 24 steps

1. Open Close to see where September stands
2. Open the bell to see what needs you
3. Press / and ask “What’s on hold?”
1. Open Issues
2. Decide one. Press its letter: R, P, W or A
3. Decide the other two
4. See your decisions land in Queue
1. Open Queue, where held invoices wait
2. Open Keystone Steel’s evidence
3. Choose which price to pay
4. Approve it
1. Sign off the close (or press ↵)
2. Open the close pack
3. Send it to your CFO and auditor
1. Open Audit and pick any record
2. Ask “Why was Buckeye approved?”
3. Export the trail for the auditor
1. Switch the report to 90 days
2. Hover a bar to find it in the ledger
3. Hover a rule under What changed
4. Share the report with the CFO
1. Open a rule to read why it exists
2. Turn a rule off
3. Simulate the last 30 days first

Assay overview? opens this guide

LIVE DEMO · NORTHBEAM FABRICATION

You’re the controller.September closes tomorrow.

Thursday, Oct 8, day 6 of the close. Assay checked every invoice overnight and kept back only the ones that need your judgment.

1,582came in

1,567proven by Assay

14need you

No signup. Everything resets when you close the tab.

Seven moments from your monthabout 7 min

This list stays with you. Open it again from Help, or press ?.