AP close assistantFor controllers
Assay checks every invoice against its PO and receipt, approves what it can prove, and sends you only the ones that need your judgment. Every decision keeps its source, its rule and its trail.
No signup. Seven guided tasks, about seven minutes.
This is the product, not a picture. Decide line 6.
SeptemberNorthbeam Fabrication
1,582 invoices came in.Assay proved 1,567
on its own.14 needed a person.1 had already been paid.
Your team stops ticking boxes. You review the fourteen, with the evidence already laid out.
One dot per invoice
01How it proves
Each decision is stored with four things an auditor can open, from the record to the line in the PDF.
RECORD A-20911 · LOCKED WITH SEPTEMBER
Buckeye Bearings, BB-30418 approved
SOURCE
CONFIDENCE
RULE
R-04 Edited receipts need yourouted to you at 9:31
TRAIL
02A month with Assay
Six business days, one queue, three exceptions and a signature. This is September at Northbeam, the same month as the live demo.
Day 1Queue
1,214 passed a three-way match and posted. The rest wait in one queue, ordered by pay-by date.
ISSUES · 3Need your call, open each to decide
Keystone Steel SupplyKSS-20481 · 7 lines$39,597.00Oct 13save $791.94 · due Nov 2
Great Lakes FreightGLF-90311 · 2 lines$2,640.00Oct 18
Summit AbrasivesSA-2210 · 4 lines$3,450.00Oct 21HELD BY RULES · 9Approve in bulk
Buckeye BearingsBB-30418 · 15 lines$8,905.20Oct 10save $178.10 · due Oct 20
Penn HydraulicsPH-4471 · 8 lines$27,415.00Oct 15save $548.30 · due Nov 4
Ohio Valley Industrial GasOVG-7710 · 4 lines$1,312.45Oct 25New vendorAPPROVED · 36By rules, each with a record
36 approved by rules this morning, all three-way matched at 95% or more, $423,540.00 in total.
See each one in the audit trailDay 3Issues
A possible duplicate, a missing receipt, a price above the PO. Each comes with evidence and a next step.
OPEN · 3Oldest pay-by first
Line 6 is billed at $61.30. PO-7731 says $59.80.
GLF-90311 bills a delivery that hasn’t arrived yet.
SA-2210 looks like SA-2197, which you paid on Sep 24.
Day 6Close
Twelve close tasks done with proof, the subledger tied to the GL, and your signature locks the books.
SIGN-OFF · BOOKS LOCK WHEN ALL THREE HOLD
Any dayAudit
Every action has a reason and a record. Export the trail, or ask Assay why a payment went out.
AUDIT TRAIL · SEP 9 – OCT 8
1,872 actions0 changes without a reason
THU, OCT 8 · TODAY
SIGNED BYYou · Controller
DATE & TIMEOct 8, 9:43:12 AM
CONDITIONS3 of 3 met
PERIODLocked for posting
Record A-20915 · Signed by you
APPROVED BYYou · Controller
DATE & TIMEOct 8, 9:42:07 AM
VERIFIED WITHFace ID on iPhone
APPROVAL RULEEdited receipts need you
Record A-20914 · Approved by you
$50,962.77
Early-pay discounts $23,190.35Price gaps held to the PO $15,104.18Duplicates stopped $12,668.24
Days to close
1,567
invoices approved automatically in September, with zero overrides.
6 min
median time to decide an exception, with the evidence already open.
03Control
Nine plain-language rules decide what gets paid automatically and what comes to you. Turning a rule off needs a second approver, and you can simulate the change on the last 30 days first.
NEEDS APPROVAL · 4 RULES
Simulated on the last 30 days: 4 would pay without you.
“I asked why one invoice was paid. Assay showed me the receipt, the rule and who signed, in the same record. That used to be a week of emails.”
Run September at Northbeam with a short guide, step by step.
No signup, nothing to install.